Current Bid Opportunities:
Wellington CDSB RFSQ 25-02.pdf
Other Bid Opportunities and Vendor Application
The Wellington Catholic District School Board has partnered with Biddingo.com to:
- Host its online Vendor Application Form
- Post Bid Documents
- Distribute Electronic Documents
- Post Addenda/Amendments
Vendors may choose to complete online registration to add themselves to the Wellington Catholic District School Board Vendor List on the Biddingo site, by clicking on the link provided below.
www.biddingo.com/wellingtoncdsb
Requests for Proposals, Tenders, & Pre-Qualification information are advertised on Biddingo.com. To view a bid opportunity, please click on the link above.
Procurement Code of Ethics
The Procurement Department will coordinate the procurement of goods and services for the Wellington Catholic District School Board in an ethical, efficient and accountable manner, and will be guided by the Code of Ethics of the National Institute of Governmental Purchasing (NIGP) & the Broader Public Sector Guidelines (BPS) & the Building Ontario Businesses Initiative (B.O.B.I.).
Link here to the BPS.
Link here to the NIGP.
Link here to the B.O.B.I
Personal Integrity and Professionalism
Individuals involved with Supply Chain Activities must act, and be seen to act, with integrity and professionalism. Honesty, care, and due diligence must be integral to all Supply Chain Activities within and between BPS Organizations, Suppliers & Other Stakeholders. Respect must be demonstrated for each other and for the environment. Confidential information must be safeguarded. Participants must not engage in any activity that may create, or appear to create, a conflict of interest, such as accepting gifts or favors, providing preferential treatment, or publicly endorsing suppliers or products.
Accountability & Transparency
Supply Chain Activities must be open & accountable. All contracting and purchasing activities must be fair, transparent and conducted with a view to ensuring the best value for public money. All participants must ensure that public sector resources are used in a responsible, efficient, and effective manner.
Compliance & Continuous Improvement
All individuals involved with purchasing or other Supply Chain Activities must comply with this Code of Ethics and the laws of Canada and Ontario. Individuals should continuously work to improve supply chain policies and procedures, to improve their supply chain knowledge and skill levels, and to share leading practices.
Purchase Order Terms
All WCDSB purchase orders are issued under the following terms and conditions. Additional terms, conditions and requirements may be specified in RFP, RFQ and the like issued by WCDSB.
- Purchase Order Required: The Board shall not be responsible for goods and services provided to the Board, without a Purchase Order issued by the Purchasing Department. Each purchase order must have a purchase order number (PO Number) which shall be placed on all invoices, delivery tickets, bills of lading, packages, samples and/or correspondence with the WCDSB. Invoices received without a purchase order number may be returned unpaid.
- Title: Title to all goods and the risk of damage, loss or destruction remain with the Supplier until the WCDSB accepts the Goods.
- Price: All prices are F.O.B. destination and in Canadian funds, and include all packing, freight, storage, royalty, transportation, delivery, loading and insurance costs unless otherwise agreed to in writing by the WCDSB. The Supplier shall not execute an order at prices higher than those shown on the order without the prior written approval of the WCDSB purchasing department.
- Cash Discounts: If the WCDSB is entitled to a cash discount, the period of computation will commence on the receipt of a correctly completed invoice delivered to the WCDSB.
- Payments: Payment shall be made within thirty days of the date of receipt of an invoice or the date of acceptance and/or approval of the goods and services. The Board shall not purchase on a C.O.D. basis.
- Warranties: The WCDSB is relying on the Supplier's skill and judgment in selecting and providing both goods and services appropriate to the WCDSB's purpose. All goods are to be free and clear of all liens and encumbrances and will conform and comply in all respects with applicable safety orders, regulations and laws of any Municipal, Provincial and Federal governments. Services will be performed in a skillful and workmanlike manner to the satisfaction of the WCDSB. Goods and services which the WCDSB determines are defective or not conforming to the foregoing will be returned to or removed by the Supplier at the Supplier's expense.
- Shipping and Packaging: Goods will be shipped F.O.B. to the destination on the date designated by the WCDSB, marked with the appropriate PO number and shall be securely and safely packed in cartons, boxes, crates or other containers affording protection to the goods against risk of damage or loss.
- Workplace Hazardous Materials Information System: The Supplier shall meet all WHMIS requirements as defined under the Ontario Health and Safety Act. A current Safety Data Sheet (SDS) conforming to WHMIS legislation must be provided by Supplier with all goods shipped which are regulated by WHMIS.
- Force Majeure: The Supplier shall not be liable for reasonable delay in delivery due to causes beyond their reasonable control.
- Insurance & WSIB: The Supplier shall provide evidence upon request for liability insurance as follows:
- WSIB in accordance with the laws of the Province of Ontario;
- Commercial General Liability- A minimum of $2,000,000 per occurrence, $2,000,000 Personal Injury Liability limit;
- Automobile liability- A minimum of $2,000,000 combined single limit for Bodily Injury and Property Damage.
- Occupational Health and Safety Act: The Supplier agrees to observe strictly and faithfully the provisions of the Occupational Health and Safety Act and all regulations and rules and agrees to indemnify and save the Board harmless from any breach or breaches of the Act. The Supplier agrees to assume full responsibility for the enforcement of the Act to ensure compliance therewith, further acknowledges, and agrees that any such breach or breaches by itself or any of its subcontractors may result in the immediate termination of this contract.
- Indemnification: The Supplier shall defend, indemnify and hold the WCDSB harmless from all claims, actions, demands, loss and causes of action arising from injury, including death, to any person, or damage to any property, arising out of or related to the activities of Supplier, its officers, subcontractors, agents or employees under this contract.
- 13.Access to School Yards: Please refer to Board Policy # 701BP- Access to School Premises.
- Criminal Background Checks: Suppliers covenant, acknowledge and agree:
- to provide the WCDSB with valid "Police Record Checks" upon request, for any of their employees, agents or sub-contractors who may regularly come into direct contact with pupils while on WCDSB property;
- to update these record checks annually;
- that the results of these reports may be disclosed to the Ontario Education Services Corporation, or as required by legislation, or to any other entity as the WCDSB may designate.
- that the "Police Record Check" searches will be done with Municipal and Provincial Police Services as well as with the RCMP.
- Proprietary Information: Suppliers shall keep confidential all information, drawings, specifications, data, intellectual property, or knowledge furnished by the WCDSB or prepared by the Supplier specifically in connection with this purchase order.
- Changes: The WCDSB reserves the right at any time to make changes in the specifications, amount, type, and descriptions to which the product and/or service is to conform, in the methods of shipment and packaging, or in the time or place of delivery. No change by Supplier is allowed without prior written approval of the WCDSB.
Limitation on Assignment: The Supplier shall not assign, sell, transfer or subcontract rights, or delegate responsibilities under this contract, in whole or in part, without the prior written approval of the WCDSB.
No such written approval shall relieve Supplier of any obligations under this contract, and the Supplier shall remain liable as if no such assignment, transfer or subcontract had occurred.
For any additional WCDSB Procurement and/or Purchasing inquiries, please contact:
Karen Thwaites, CPPB
Procurement Officer
Email: [email protected]